Per-person, per-room and per-vehicle quotes

A quote can charge by the person, by the room or by the vehicle, and the unit changes how the price moves when your group changes size. Compare quotes only after you turn each one into a total for your whole group.

This guide shows what each unit does and how to line up two quotes on equal terms. It is part of our budgets and package decisions hub.

What does each pricing unit mean?

Unit	What it covers	What happens when the group grows
Per person	Each traveller’s share of the package	Total rises with every extra traveller
Per room	The room, for a set number of guests	Total stays flat until the room is full
Per vehicle	The car, driver and fuel for the day	Total stays flat until the vehicle is full

Hotels are normally priced per room, drivers per vehicle per day, and meals or activities per person. A package quoted per person has simply folded those three together.

The headline “per person” figure therefore depends on the number of people the agency assumed. Ask for that assumption in writing.

Why does party size matter so much?

A car and driver cost the same whether two or six people ride, so each person’s share falls as the seats fill. A hotel room works the same way until a third or fourth guest needs an extra bed.

That is why a group of friends sharing one vehicle can see a lower per-person figure than a couple on the same route. Our guide on how a private tour cost changes with six travellers in Bali walks through the idea.

Read group discounts and how quotes change with party size before you assume a bigger group is always cheaper.

How do you compare two quotes in different units?

Follow these steps with a pen or a spreadsheet:

1. Write down your exact party: adults, children and their ages.
2. Turn each hotel line into a total: rooms needed multiplied by nights.
3. Turn the transport line into a total: vehicles needed multiplied by days.
4. Add meals and activities per person for the whole group.
5. Add the same extras to both: levy, tips, flights if excluded.
6. Compare the two totals, and note what each leaves out.

If a number is missing, ask. A quote that cannot tell you the vehicle size or the room occupancy is hard to compare.

What should a per-vehicle quote tell you?

A transport price needs a few facts beside it:

• Vehicle type and seat count.
• Hours per day, and the overtime rate.
• Whether fuel, parking and tolls are included.
• Whether the driver’s meals and lodging are covered.

Our guide on what a private Bali driver package includes lists the questions in more detail.

What should a per-room quote tell you?

A hotel line needs the same care:

• The adults and children the room rate allows.
• The bed arrangement, and the price of an extra bed.
• Whether breakfast is included for every guest.
• Which taxes and service charges are added later.

A family that fills one large room can pay less than a family booking two rooms, so ask about family rooms and connecting rooms.

Which tool helps you line them up?

The package inclusion comparator puts two quotes side by side on inclusions and exclusions, so you see differences that a headline number hides.

Send the totals for your group to the agency and ask them to confirm the unit, the assumed party size and the date the price holds.